Purchasing Assistant

Website PA Distribution

Trusted distributor for the creative arts marketplace

We are seeking a full-time Purchasing Assistant/Coordinator to join our team.

Experience Requirements:

  • Multi-task oriented
  • Excellent verbal and written communication skills
  • Proficient in Microsoft Office
  • Excellent organizational skills and attention to detail
  • Able to file and organize
  • Understand TS and the functions (Training will be provided)
  • Other tasks as assigned.

Minimum Education:

  • 0-3 years of experience (Entry Level Position)
  • High School Diploma/GED

Job Responsibilities:

  • Responsible for procurement and purchasing activities on assigned projects/vendors.
  • Prepares, reviews and issues purchase orders.
  • Proactively communicates with procurement staff and other departments.
  • Maintains electronic procurement records to include the supplier database, purchase records, and related documentation.
  • Liaises with quality control to report defective or unacceptable materials.
  • Proactively follows up with account holders to confirm purchasing requirements and ensures the timely purchase of materials to meet customer demands.
  • Ensures that all procured items meet the required quality standards and specifications.
  • Works to improve purchasing systems and processes.

Desired Qualifications:

  • Basic accounting/Bookkeeping skills preferred.
  • Good knowledge of inventory, supply chain management, logistics and import/custom procedures.
  • Familiar with standard procurement concepts, best practices and techniques.
  • Proficiency in Microsoft Office and purchasing software.
  • Strong verbal and written communication skills; ability to develop and maintain effective /collaborative relationships externally and within the organization.
  • Effective attention to detail with a high degree of accuracy.
  • Strong work ethic and positive team player.
  • Strong problem identification and resolution skills.
  • Sound analytical thinking, planning, prioritization and execution skills.

Pay to commensurate with experience

Job Type: Full-time


  • Dental insurance
  • Employee discount
  • Health insurance
  • Paid time off
  • Vision insurance

Schedule: 8 hour shift, Monday to Friday

COVID-19 considerations: We are following State mandated guidelines in relation to COVID 19

Experience: Microsoft Excel: 1 year (Preferred)

Work Location: One location

Work Remotely: No

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